How To Maintain Privacy While Video Conferencing

Video conferencing continues to be the new standard for staying connected with your coworkers. Although more and more offices are being opened as vaccinations roll out en masse, many employees are opting to continue to stay at home. The 2020 to 2021 COVID-19 pandemic has caused a huge shift in traditional office culture, possibly for good. So the video conferencing industry is crucial to any business in any sector. But every technology has its qualms. Plenty of businesses deal with high-security data and confidential discussions, so they might be a bit more hesitant to use a video conferencing service. But there are plenty of precautions one can take to prevent any data leaks or security issues when using video conferencing. Here are a few ways to take preventative measures. 

Make Sure Only Invited Guests Can Interact

Unfortunately, if a link to a video conferencing call is unencrypted, anyone can join the meeting as long as they have the means. This means that it is very important to have security measures in place before sending out the link to employees. Most video conferencing programs provide the ability to restrict the link to only the person or email address receiving it. Another solution is to control the number of people allowed in the call to prevent any potential “zoomhoppers” from listening in on anything corporate-only.

Always View The Privacy Terms

Every video conferencing service is different. Some are installed via custom software services, like those built based on the Skype or ZOOM platform, and others are based solely on the Internet, like Google Chats. Each has its own sets of privacy terms & conditions, including how your videos can be used later. It’s important to compare and contrast which has the best security that aligns with your business’s standards of security. They may be tedious and hard to read, but it’s an important step in finding the perfect fit for your business. 

Establish Video Conferencing Rules Before Starting

If your company deals with extremely confidential data, it is probably best not to share that over a video call. No matter the security strength of the video conferencing software, there is no guarantee it is not being recorded. In that case, it’s better to go over with your employees beforehand about what topics can be spoken about over the video call. Most employees will understand that certain topics cannot be discussed for security reasons, and therefore will leave the topic alone. Alternatives to discussing this information? Try installing an at-home VoIP phone on your own ethernet network. 

Phone System Solutions from Delta Intellicom

Want to learn more about the ways we can help improve your business? Delta Intellicom can satisfy all of your telecommunication needs, whether you need help with your new VoIP system or just want to streamline your existing office phone network. We have served the Maryland, Washington, D.C, Northern Virginia, and Pennsylvania areas for over 20 years and offer an unparalleled customer experience. We have the expertise and products to fulfill all of your phone service and data needs. For more information, contact us online or give us a call at 1-800-946-3358. For more tips, follow us on Facebook, Twitter, and Pinterest.